How-To Generate E-Invoice from Posted Sales Invoice in Business Central | Try API Intergration Service for Automation in E-Invoicing Process
Sales E-Invoicing under GST Regime (System):
It refers to the process of issuing, transmitting, and receiving invoices in a digital format.
Unlike traditional paper invoices, digital invoices are created, sent, and received Electronically, eliminating the need for manual handling and reducing the risk of errors.
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Generate E-Invoice from Posted Sales Invoice : -
Watch the Video and follow the shared steps.
Hint: This E-Invoice feature will applicable only on GST Invoice.
Here, in E-Invoice terminology, E = Electronic (Digital or Online).
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Generate E-Invoice via Creating New Sales Invoice -
To Send an Electronic Sales Invoice in Business Central, we need to
(1) Choose the Sales Invoices icon.
(2) Create a New Sales Invoice.
(3) Choose the Post and Send action when the Sales Invoice is ready to be invoiced.
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Business Central has an integrated link with eConnect to send and receive e-invoices.
The Indian Localization of Business Central includes an E-Invoice feature.
You can sign your invoices using a digital certificate and receive notifications about the status of your invoices.
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About the API in Sales E-Invoicing Case:
This API is used for registering the invoice and getting the Invoice Registration Number (IRN).
The request payload has to be as per the schema specified below the details of the requests and responses are explained.
Validations -
1. E-Invoice request JSON data has to be validated as per the e-Invoice JSON Schema given in the portal.
2. The following fields should have one of the values given in the master codes
Type of Transaction
Category of Transaction
Document Type
3. The Document Date should be less than or equal to current date.
4. The following types of document are only considered for the generation of IRN.
Invoice
Debit Note
Credit Note
5. E-Invoice request should be made only for the following category of transactions
Business to Business(B2B) invoices
Business to Government (B2G) invoices
Business to Export invoices
Reverse Charges invoices
Supplies through e-Commerce Operator etc.
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Read other points using the Shared Link, ➡️https://gsthelp.charteredinfo.com/e-i... ✅
➡️Note: API integration is a chargeable service, so think seriously, and then proceed for this.
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It refers to the process of issuing, transmitting, and receiving invoices in a digital format.
Unlike traditional paper invoices, digital invoices are created, sent, and received Electronically, eliminating the need for manual handling and reducing the risk of errors.
---------------------------------------------------------------------------------------------------------
Generate E-Invoice from Posted Sales Invoice : -
Watch the Video and follow the shared steps.
Hint: This E-Invoice feature will applicable only on GST Invoice.
Here, in E-Invoice terminology, E = Electronic (Digital or Online).
--------------------------------------------------------------------------------------------------------
Generate E-Invoice via Creating New Sales Invoice -
To Send an Electronic Sales Invoice in Business Central, we need to
(1) Choose the Sales Invoices icon.
(2) Create a New Sales Invoice.
(3) Choose the Post and Send action when the Sales Invoice is ready to be invoiced.
----------------------------
Business Central has an integrated link with eConnect to send and receive e-invoices.
The Indian Localization of Business Central includes an E-Invoice feature.
You can sign your invoices using a digital certificate and receive notifications about the status of your invoices.
---------------------------------------------------------------------------
About the API in Sales E-Invoicing Case:
This API is used for registering the invoice and getting the Invoice Registration Number (IRN).
The request payload has to be as per the schema specified below the details of the requests and responses are explained.
Validations -
1. E-Invoice request JSON data has to be validated as per the e-Invoice JSON Schema given in the portal.
2. The following fields should have one of the values given in the master codes
Type of Transaction
Category of Transaction
Document Type
3. The Document Date should be less than or equal to current date.
4. The following types of document are only considered for the generation of IRN.
Invoice
Debit Note
Credit Note
5. E-Invoice request should be made only for the following category of transactions
Business to Business(B2B) invoices
Business to Government (B2G) invoices
Business to Export invoices
Reverse Charges invoices
Supplies through e-Commerce Operator etc.
--------------------------------------------------------------------------------------------------------------------------------------
Read other points using the Shared Link, ➡️https://gsthelp.charteredinfo.com/e-i... ✅
➡️Note: API integration is a chargeable service, so think seriously, and then proceed for this.
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Transcript
00:00Hello friends, welcome to my channel.
00:10Today we are going to work on the process of e-invoicing.
00:17So how can we use e-invoicing in business central?
00:22First you need to check the general ledger setup.
00:25Here you can get the option of
00:31See, this is GST related information and here you can get the option
00:44Generate e-invoice on sales post specifies the function through which e-invoice will be generated at the time of sale post.
00:52If this is visible in your system, you need to enable it.
00:57So when it is enabled, this will work for you to generate the Gerson file from the posted sale invoice.
01:08So now if you are creating any kind of sale invoice,
01:14you need to create a GST tax invoice and then after the posting,
01:26you need to check here in the posted sale invoice.
01:33Like I have posted a sale invoice and I'm going to use it to show how we can create a Gerson file to upload into the GST portal,
01:47which is governed by the government of India.
01:51So this is the general tab and we need to check the taxation tab.
01:57But I need to create here IRN.
02:08There is an option to create IRN.
02:11The option name is generate IRN.
02:13What is IRN?
02:15You need to check IRN stands for invoice reference number.
02:20It is one of the main component of e-invoice to explain in simple terms wherein invoice is sent to the invoice registration portal.
02:29The government assigns a number unique for that particular invoice using the hash algorithm under e-invoicing.
02:39So you need to create the hash algorithm.
02:44Now you can also check in the detail mode.
02:51What is mean to be for the e-invoicing?
02:56So you can check all the detail and each invoice uploaded by the taxpayer will get the unique number called as invoice reference number.
03:05That is to say IRN.
03:07This is containing 64 character lengths and unique number in the GST system.
03:14Irrespective of taxpayer financial year and document type,
03:18IRN is generated by invoice system once the taxpayer uploads the invoice detail.
03:22So you can check all the details.
03:24Now back to my point.
03:26You need to click on generate IRN.
03:30Click on it and check your taxation tab.
03:35First condition is this is a GST invoice.
03:42So check the tax information that GST is calculated.
03:46Now we are going to check the hash IRN information.
03:51This is covered under the tax information tab.
03:55And now see IRN hash.
03:59So invoice reference number.
04:03Invoice reference number means IRN and the characters.
04:09You can check the characters and it will contain 64 character length.
04:16So you can check this is created.
04:20Now we can create e-invoicing.
04:26Generate e-invoice.
04:29So system will create a JSON file and you can upload this JSON file into the government portal.
04:38And the name of the portal is GST portal.
04:41So you can upload multi invoice at a time or you can upload single single invoice based on your choices.
04:49So first you need to create.
04:53See JSON file has been created.
04:57You can use it file.
05:00For the uploading into the.
05:03Government portal the GST portal.
05:06Now.
05:08The second point is after creating this.
05:12JSON file the e-invoicing related file the tax GST tax e-invoicing related file.
05:19What we need to do.
05:22System has this kind of inbuilt functionality for the e-invoicing after this after downloading the e-invoice of e-invoicing format of JSON file.
05:36You can upload this file into the server of GST portal.
05:42If you are registered a dealer.
05:45If you want to upload directly your e-invoicing into the government portal.
05:50You need a API solution.
05:52You need a customized developed solution prescribed by the provided by the technical persons.
06:00You need a developer.
06:02Who has the expertise in API.
06:04They can customize your solution and then you can connect this your business and a system to.
06:15Government system the GST portal.
06:18And then when you get an API system the customized solution.
06:24You can use the API system and you can upload system.
06:28You can upload in e-invoices directly to the government portal.
06:34See.
06:35The API is what is API mean?
06:39What is an API application programming interface application programming interface right and user with the browser.
06:48Then your API the your customized solution with multiple options.
06:55You can connect with the API then the server backend system.
07:00And this will connect to the.
07:19You.
07:21So you can use the API system.
07:51To.
07:52Simplify your business.
07:54To maintain a customized solution which can help you to upload your e-invoicing into the government portal.
08:00So you can check out you can get a developer to build a API system for your business handle to upload multiple invoice at a time in a bulk into the GST portal.
08:13We have of the registered user registered dealer.