Creating and Organizing a Presentation from a PowerPoint Template
Creating and Organizing a Presentation from a PowerPoint Template
Transcript
00:00 Hello everybody, here I'll guide you through the process of creating and organizing a presentation
00:05 from a template.
00:07 This will include a cover page, an agenda, chapters, content pages, and closing pages.
00:12 So let's get started.
00:14 So when you open a template for the first time, it will display the default cover page
00:18 here, the green one.
00:20 So if you prefer a different cover page layout, you simply go to the layout tab here, and
00:28 under cover pages you can choose one from the selection here.
00:32 You have two versions, bi-color, you have one with a picture and a texture, and one
00:37 with none.
00:38 So let's say I was content, I'm just going to layout here, I'll choose back this page
00:44 here, and I'll enter the information that I need.
00:54 So when that's done, let's get moving.
00:56 I'll just, let's say I want to add structure to the presentation, we'll add an agenda page.
01:02 So we'll scroll down into the structure pages here.
01:07 I'll select the green agenda page, and then you can add an image if you wish.
01:15 You can add a short description for each agenda item, and enter the page number in which it
01:22 refers to in the presentation.
01:28 So let's move on and add a chapter title page.
01:31 We'll go on to the content.
01:33 So here, since we're entering a new chapter page, we'll choose a new color.
01:38 So let's say I want to go with the purple, so I'll just go here, there are chapter and
01:45 dividers, I'll go choose the level two, it's the purple.
01:49 Level two is the chapter title.
01:55 For more information on how to use the colors inside the presentation, you can go into the
01:59 presentation kit, under the resources section, and there's this page here, understanding
02:05 structure levels and color usage, that will help you and give you the information that's
02:09 needed to understand how to use the colors inside the presentation.
02:14 This will help the presentation stay on brand.
02:18 So here, I have entered the chapter title, can enter the second level information if
02:23 I wish to.
02:24 And once that's done, let's move on to add a content page.
02:30 So let's say here, since I'm in the chapter, I'll stick to the same color, so I'll add
02:37 a purple page here.
02:44 So I'll enter the information as needed, type title, enter your body text here.
02:52 And if you ever choose a page in your content, you have too much information, too much content
02:59 for the page, you can always go back into the layout and change it from the menu here.
03:06 So let's say I figured I add four elements in the page, but my bad, I need two, I'll
03:12 just go here and select the page with the two elements, let's say this one here, that
03:17 includes an image.
03:21 So you can change your content and everything.
03:28 The text size from the placeholders is already pre-approved and should not be changed to
03:33 ensure good consistency from page to page.
03:38 So let's say I'm done with this page, I'll add another content page.
03:42 Let's say I'll add one with a tablet here, I'll enter information as I wish.
03:56 I'll name the slide.
03:59 And once that's done, let's say I'm inside my chapter, but I want to divide it into sections.
04:07 So I'll add a divider.
04:09 So how to do that, I'll just go into the new slide.
04:13 I'll go under the chapter dividers and I'll select a level tree.
04:16 So the level tree is the divider, so I'll just enter the divider title.
04:22 And for this subsection of the chapter, I'll add a couple of content pages.
04:29 So let's say here I'll add an enumeration page and let's say I'll add one with a MacBook
04:43 here.
04:45 So once that's done, let's move on and I'll add a new chapter.
04:51 I'm changing the subject, so I'll add a new chapter.
04:54 Since I'm changing the chapter, I'll go with the pink color because we're switching sections,
05:02 we're switching colors.
05:04 Go here, enter information, add some images if I wish to.
05:11 So then we can add a couple more content pages here.
05:20 Let's say I'll add this one here, enter the information that I want and let's say I'll
05:28 go here also and I'll add a timeline.
05:32 So let's say I'm done with the content portion of the presentation and I want to close it.
05:40 So what I can do is I'll go down here under the structure pages.
05:49 And since I'm leaving a chapter, we'll switch colors, so I'll add a contacts page here.
05:57 And in the contact, you'll enter information as needed.
06:00 You can even add a statement here.
06:05 So let's say that is done and I want to finish my presentation on a good note, just add the
06:12 closing page here and I'll add a thank you note.
06:16 So that's pretty much how you create a presentation.
06:19 What you can do to help organize your presentation while working on it and sharing, you can group
06:25 pages by section on the left here.
06:28 So to do that, just simply go to the page in which you want to add a section and under
06:34 here, you can click on section, click add section and you can rename it.
06:40 So let's say here I'll group the cover and agenda, so I'll rename it that way.
06:47 Then I'll go and I'll make a section for each chapter.
06:51 So here I'll add a section, chapter one.
06:55 I'll go to the next chapter and I'll add a section, chapter two.
07:02 And then I can go here at the end, I'll add another section, which is contacts and closing
07:09 page.
07:12 So that's pretty much it.
07:15 This will help with navigation and organization, especially when you're sharing your presentation
07:19 with colleagues.
07:20 So finally, when you're satisfied with your template, with your presentation structure,
07:25 you can save it and close the presentation and share it as needed.
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